Catalogue envelopes (5 7/8 inch x 9 5/8 inch) are great for storing each month’s receipts. At the end of each month, I put like receipts together (for example: office supplies such as; paper, printer toner, pens) and add and print the totals on a calculator. I staple the calculator paper with the total to the receipts and write the month, year, and what the items are on the calculator paper. I enter all the expense and income totals to the Excel spreadsheet. Doing this monthly, saves a lot of time at the end of the year and gives me up-to-date totals for all income and expenses as the year progresses.
Spreadsheets can be set up to keep track of “Writings at Market”. This spreadsheet helps me keep track of the work that I’ve submitted, the publisher or contest I sent the work to, whether it was paid or rejected, and when it was published. At the top of the spreadsheet, I have the following titles; Title (of the writing), Type (article, poem, et cetera), Word Count, Publisher (or contest), Sent (mailing date), Return (date the work was returned if not accepted), Published (publication date), Paid (date I received payment), Amount (payment amount). Another column that I use is Receivables. I’ll enter the dollar amount in this column if I know the amount I’m expecting to receive. Once it has been received, I move that amount into the “Amount” column. At the bottom of the “Amount” column is the total payment received.
Spreadsheets keep a lot of information in one spot for easy, quick viewing. They certainly help keep me organized.